Compliance

LOYOLA MARYMOUNT UNIVERSITY
Intercollegiate Athletics - Compliance Program
2009-10

RECRUITING

The following information is designed to assist the coaching staff in meeting the requirements of the recruitment process as outlined in the NCAA Manual. Copies of all required forms are included in each section of this handbook.

The Recruiting and Official Visit section of the Coaches Compliance Handbook will serve as the policies and guidelines for coaches and athletics administrative staff members involved with the recruitment of prospective student-athletes to attend Loyola Marymount University and participate in its athletics program. References to student, student-athlete, prospective student-athlete, and student-host are used throughout this document. The definition of "student" found in the University Policies section of the LMU Student Handbook should be applied for all references stated above. Further, all student-athletes functioning as a student-host must meet all applicable NCAA Eligibility requirements prior to serving in that capacity.

The following policies, procedures and guidelines were developed through a collaborative effort including members of the LMU Athletics administrative staff (Athletics Director, Sr. Associate AD/SWA, and Asst. AD/Compliance), coaching staff (coaches representing team and individual sports, both genders and revenue/non-revenue producing programs), University administration (University President and Vice President Student Affairs), and University legal counsel.

LMU Mission Statement
Loyola Marymount University is dedicated to the education and development of the whole person, the pursuit of academic excellence, advancement of scholarship, the service of faith, and the promotion of justice. As a Catholic institution, the University takes its fundamental inspiration from the Jesuit and Marymount traditions of its founding religious orders.

Athletics Department Mission Statement
The mission of the department is to provide an environment for student-athlete development that supports the pursuit of the highest level of success athletically and academically for the growth of the whole person in the tradition of the Jesuit and Marymount ideals. The purpose of the Intercollegiate Athletics program at Loyola Marymount University is to support the overall mission, goals and objectives of the University by complimenting its primary academic pursuits with championship sports programs.

Additionally, Loyola Marymount University Athletics supports "Pursuing Victory with Honor".

PREAMBLE

At its best, athletic competition can hold intrinsic value for our society. It is a symbol of a great ideal: pursuing victory with honor.

The love of sports is deeply embedded in our national consciousness. The values of millions of participants and spectators are directly and dramatically influenced by the values conveyed by organized sports. Thus, sports are a major social force that shapes the quality and character of the American culture.

In the belief that the impact of sports can and should enhance the character and uplift the ethics of the nation, we seek to establish a framework of principles and a common language of values that can be adopted and practiced widely.

IT IS THEREFORE AGREED:

1. The essential elements of character-building and ethics in sports are embodied in the concept of sportsmanship and six core principles:

    - Trustworthiness
    - Respect
    - Responsibility
    - Fairness
    - Caring
    - Good citizenship

    The highest potential of sports is achieved when competition reflects these "six pillars of character."

2. It is the duty of sports leadership including coaches, athletics administrators, program directors and game officials to promote sportsmanship and foster good character by teaching, enforcing, advocating and modeling these ethical principles.

3. To promote sportsmanship and foster the development of good character, sports programs must be conducted in a manner that enhances the mental, social and moral development of athletes and teaches them positive life skills that will help them become personally successful and socially responsible.

4. Participation in athletic programs is a privilege, not a right. To earn that privilege, athletes must conduct themselves, on and off the field, as positive role models who exemplify good character

5. Sports programs should establish standards for participation by adopting codes of conduct for coaches, athletes, parents, spectators and other groups that impact the quality of athletic programs.

6. All sports participants must consistently demonstrate and demand scrupulous integrity and observe and enforce the spirit as well as the letter of the rules.

7. The importance of character, ethics and sportsmanship should be emphasized in all communications relating to the recruitment of athletes, including promotional and descriptive materials.

8. In recruiting, educational institutions must specifically determine that the athlete is seriously committed to getting an education and has or will develop the academic skills and character to succeed.

9. The highest administrative officer of organizations that offer sports programs must maintain ultimate responsibility for the quality and integrity of those programs. Such officers must assure that education and character development responsibilities are not compromised to achieve sports performance goals and that the academic, emotional, physical and moral well-being of athletes is always placed above desires and pressures to win.

10. The faculties of educational institutions must be directly involved in and committed to the academic success of student-athletes and the character-building goals of the institution

11. Everyone involved in athletic competition has a duty to treat the traditions of the sport and other participants with respect. Coaches have a special responsibility to model respectful behavior and the duty to demand that their athletes refrain from disrespectful conduct including verbal abuse of opponents and officials, profane or belligerent trash-talking, taunting and unseemly celebrations.

12. The leadership of sports programs at all levels must ensure that coaches, whether paid or voluntary, are competent to coach. Minimal competence may be attained by training or experience. It includes basic knowledge of: - the character-building aspects of sports, including techniques and methods of teaching and reinforcing the core values comprising sportsmanship and good character - first-aid principles and the physical capacities and limitations of the age group coached - coaching principles and the rules and strategies of the sport

13. Because of the powerful potential of sports as a vehicle for positive personal growth, a broad spectrum of sports experiences should be made available to all of our diverse communities

14. To safeguard the health of athletes and the integrity of the sport, athletic programs must discourage the use of alcohol and tobacco and demand compliance with all laws and regulations, including those relating to gambling and the use of drugs.

15. Though economic relationships between sports programs and corporate entities are often mutually beneficial, institutions and organizations that offer athletic programs must safeguard the integrity of their programs. Commercial relationships should be continually monitored to ensure against inappropriate exploitation of the organization's name or reputation and undue interference or influence of commercial interests. In addition, sports programs must be prudent, avoiding undue financial dependency on particular companies or sponsors.

16. The profession of coaching is a profession of teaching. In addition to teaching the mental and physical dimensions of their sport, coaches, through words and example, must also strive to build the character of their athletes by teaching them to be trustworthy, respectful, responsible, fair, caring and good citizens.

LMU Policy and Responsiblities Regarding Recruiting
Loyola Marymount University expects its coaches and athletics staff, within the traditions of the Jesuit and Marymount educational philosophy, to recruit athletically talented individuals who have the ability and capability of meeting the academic rigors of the institution and are of sound character. It is the expectation that the recruiting process will be conducted in accordance with the rules and guidelines established by Loyola Marymount University, the various conferences in which the athletics teams compete, and the National Collegiate Athletics Association (NCAA). The University also expects all individuals involved in the recruitment of prospective LMU student-athletes to obey the law and respect the rights of others. In this connection, it should expressly noted that the use of alcohol, drugs, gambling and sex are prohibited at all times in the recruiting process.

It is the responsibility of university and athletic administrators, coaches, student-athletes, representatives of athletics interests, student-hosts and prospective student-athletes to be knowledgeable of and abide by all established rules and guidelines set by Loyola Marymount University, the various conferences in which the athletics teams compete, and the NCAA. All individuals involved in the student-athlete recruiting process will be held accountable for action or behavior that does not meet established rules and standards.

Potential Actions for Non-Compliance with Recruiting Policy
Abuses or actions that are determined to be in violation of rules and guidelines established by Loyola Marymount University, the various conferences in which the athletics teams compete, and the NCAA may result in NCAA Enforcement action as well as serious disciplinary action of various forms including but not limited to dismissal as an employee of the University. Furthermore, abuses by student-athletes, student-hosts, faculty, staff, administrators, prospects, and others with athletics interests will not be tolerated and may result in NCAA Enforcement action as well as discipline including, among other things, disassociation of the offending groups or individuals from the University's Athletics program.

Policies on Investigating Complaints, Alleged Abuses or NCAA Violations Involving Any Person Associated With the Recruitment of a Prospective Student-Athlete
The University and the Athletics Department encourages any person who believes a recruiting violation may have occurred to file a complaint, forward an allegation of abuse, or provide evidence of potential recruiting violations to any athletics staff member or coach, Faculty Athletics Representative, or the Vice President for Student Affairs. The following policies will be utilized in handling complaints, alleged abuses or violations of established rules:
    1. Receipt of and procedures for handling NCAA rules violations are set out in the Coaches Compliance Handbook.
    2. Complaints or reports of University rules or Code of Conduct violations will be processed according to established University Policies and procedures regarding the specific allegation. See, LMU student Handbook; LMU Faculty Handbook; and, University Staff Policy Handbook.

NCAA / LMU Rules Education Regarding Recruiting
The recruitment of prospective student-athletes plays a critical role in the success of the athletics program at Loyola Marymount University. Recruiting success requires educating all those involved in the athletic recruiting process about the University's expectations and the rules and regulations concerning student-athlete recruitment.

The commitment of the Athletics Department is to ensure that this education is mandatory, scheduled and regularly ongoing. Therefore, rules education will be conducted on a regularly scheduled basis with the following individuals:

    1. Coaches
    2. Athletics Administrators and Support Staff
    3. Student-Athletes
    4. Representatives of Athletics Interests
    5. Prospects
    6. Select University Staff Involved in Recruitment Process (e.g. Admissions, Financial Aid, Faculty)

Additionally, training seminars are conducted by Human Resources regarding sexual harassment and are required of all Athletics personnel.

Educational methods include but are not limited to:

        Monthly Department Meetings
        Student Host Training with SAAC Representatives and Select Student-Athletes
        Post information on Bulletin Boards in Department
        Post Updated Information on Recruiting in Coaches Compliance Handbook
        Post Information on Athletic Dept. Website (including links to information provided by Human Resources)
        Post Information in Student-Athlete Handbook
        Provide Informational Documents to Prospects Prior to Official Visit
        Develop Acknowledgment Form for Coaches/Administrators - Signed Annually

Forms of education include:
        Procedures for Granting Official Visits
                Student-Host/Prospect Form
                Official Visit Request Form
                Materials Requirements
                Post-Visit Documentation
        Training Seminars on Sexual Harassment Conducted by Human Resourses
        Periodic Review of Applicable NCAA Rules 
        Signed Statement - Recruitment Conduct / Adherence to NCAA Rules
        Procedures for Acting as a Student-Host
        Documentation to Prospects
                Welcome Letter
                Travel Itinerary

ATHLETICS CODE OF CONDUCT

Department and Team Rules
Coaches are expected to provide structure and leadership for their respective teams which may include rules specific to the team. Student-athletes are expected to adhere to the established team rules, the LMU Student-Athlete Manual, and University policies regarding student behavior and conduct. Sanctions for breach of established rules and/or policies may be imposed by the University and the Athletics Department, which may include suspension from practice or events, additional workouts, community service, release from team, and withdrawal of the student-athletes grant-in-aid.

Hazing/Initiation
All acts of hazing by a student-athlete are prohibited. It is a violation of California state law, Board of Trustees policy and LMU policy for students to engage in any activity that may be described as hazing. Hazing is a broad term encompassing any action or activity which does not contribute to the positive development of a person; or which inflicts or intends to cause mental or physical harm or anxieties; or which may demean, degrade or disgrace any person regardless of location, intent or consent of participants. In addition, hazing can be defined as any action or situation which intentionally or unintentionally endangers the physical or mental health of a student for the purpose of initiation or full admission, or affiliation with any organization operating under the sanction of LMU. The University believes that any activity which promotes a class system with organizations is inappropriate. Subservience in any form is unacceptable. Subsequently, activities which facilitate inappropriate levels of authority over students may be deemed as hazing and will not be allowed.

Recruiting
Prospects, current LMU student-athletes, coaches, administrators, and representatives of athletics interests are responsible and held accountable for conducting recruitment of prospects in accordance with the rules and guidelines of Loyola Marymount University and its athletics program, all conference in which its athletics teams compete, and of the NCAA and the policies and procedures of LMU Athletics. Recruitment is to be conducted with full regard for reasonable and acceptable forms of behavior and within the laws of the State of California, the City and County of Los Angeles, and the policies of LMU. Official and unofficial visits, as permitted by the NCAA, should be a reflection of the normal lifestyle of a college student at LMU and the Mission of the University and Athletics Department.

Recruiting - Permissible and Prohibited Activities
Loyola Marymount University expects its athletics program to attract and recruit athletically talented individuals who have the ability and capability of meeting the athletic and academic rigors of the institution and are of sound character. It is also the expectation that all University employees, students, and student-athletes involved in the recruitment of prospective student-athletes will conduct themselves in a manner consistent with the ideals and traditions of the Jesuit and Marymount educational philosphy. Recruitment activities associated with official visits should be conducted in accordance with all rules and guidelines established by the University, all conference affiliations, and the NCAA. These rules include but are not limited to:
        • Provision of only standard meals comparable to meals provided to student-athletes for away-from-home contests not to exceed University per diem limit of $50 per day per person.
        • Standard lodging comparable to team travel hotels not including special accessories and approved by Assoc. AD - Business. • Commercial airlines and coach class only.
        • No private air transportation.
        • No consumption or provision of alcohol or illegal drugs.
        • No on or off campus organized activity that promotes or provides sexual, illicit, or illegal entertainment.
        • Established reasonable and appropriate time to return prospective student-athlete to his/her hotel or dorm room at the end of each day's activities.
        • Transportation to and from the campus will not be in excess of actual round-trip transportation costs on a direct route between the prospect's home (or site of my athletics competition or educational institution) and the institution's campus for an official visit.
        • Maximum of $30 cash per day for entertainment purposes during the official visit;
        • No provision of souvenirs (e.g. t-shirts or other institutional momentos) purchased by a student host or other indivuduals entertaining the prospect;
        • No purchase or provision of reduced or no cost athletics gear during the prospect's official visit;
        • No use of a University, staff member, or athletic's boosters' automobile by the prospect or the student-host during the official visit;
        • No in-person contacts with athletics boosters, alumni, or former student-athletes who are not currently enrolled during the official visit either on or off campus;
        • Entertainment outside 30 miles of the LMU campus is prohibited during the prospect's official visit;
        • No participation by the prospect in recreational or physical workouts that involve any sport for which he/she is being recruited while any member of the coaching staff was present;
        • No paid expenses for the return trip home after remaining in the institution's locale after the 48-hour visit expired;
        • No hard tickets to any LMU Athletics contest during the prospect's visit;
        • No complimentary or reduced-cost admissions from the institution for any NCAA Tournament;
        • Reimbursement of travel expenses (automobile mileage, airfare, parking, meals, or lodging) to and from the campus will not be excessive or above standard in nature;
        • No reimbursement for or cost-free transportation or travel expenses for friends and relatives of the prospect during the visit;
        • No more than five (5) expense paid visits to NCAA members institutions;
        • No personalized recruiting aids (e.g. scoreboard presentations or personalized jerseys);
        • No provision of seating on team bench or standing on sidelines during any LMU Athletics contest.

Recruiting Practices
Loyola Marymount University is committed to the following recruiting practices:

        • Reporting all NCAA rules violations.
        • Eliminating all recruiting abuses.
        • Prohibiting unofficial gender-specific support organizations from recruitment activities.
        • Ensuring that student-hosts did not serve or provide source for alcohol or other illicit substances to prospective student-athletes.
        • Implementing strict guidelines and educational programs for student-hosts and prospective student-athletes to prevent sexual harassment and assault issues.
        • Promptly investigating all complaints and alleged recruiting abuses.
        • Taking immediate and appropriate disciplinary action.
        • Ensuring that all prospects taking an official visit to the University receive information that offers an educational component that will assist the individual in making an informed decision about attending LMU. Information may include but is not limited to: 
            -Meeting(s) with academic Deans, academic advisors, and/or athletics academic coordinator 
            -Attending one or more classes
            -Meeting(s) with admissions counselor(s) 
            -Meeting(s) with professor(s)
            -Meeting(s) with counselor(s) in the Learning Resource Center
            -Receiving admissions and academic pamphlets 
            -Receiving an NCAA Guide for the College Bound Student-Athlete 
            -Receiving a copy of the Athletics Department academic expectations
        • Compliance with LMU recruitment practices including the submission and approval of required recruitment authorizations and forms.

 

 

LOYOLA MARYMOUNT UNIVERSITY
Intercollegiate Athletics - Compliance Program
2009-10

INSTITUTIONAL CONTROL / RECRUITING DECLARATION

Loyola Marymount University is committed to fielding and supporting a successful NCAA Division I athletics program. Through this support it expects and demands that all individuals who have any level of involvement with the athletics program conduct themselves in a manner consistent with the traditions of the Jesuit and Marymount educational philosophy, and that they act in accordance with the rules, policies, and guidelines set forth by the institution, the conferences in which its athletics teams compete, and the National Collegiate Athletics Association (NCAA). The University also expects all individuals involved with the athletics program to obey the law and respect the rights of others.

In order to demonstrate appropriate institutional control outlined in NCAA Constitution 6.01.1, Loyola Marymount University requires that all coaches and athletics staff members acknowledge their commitment to act in accordance with all rules, policies, and guidelines outlined in the NCAA Manual. Additionally, in order to meet the requirements outlined in NCAA Bylaw 13, it is necessary for every coach and athletics administrator to confirm that he/she has been provided a copy of the NCAA Manual, that he/she has reviewed the bylaws and is aware of the rules regarding recruitment of prospective student-athletes. Further, each coach and athletics staff member must acknowledge receipt of the LMU Compliance Handbook and understand that he/she is responsible for understanding the content as well as abiding by its rules, guidelines and procedures.

Please sign and return the following statement to the LMU Compliance Office no later than August 13, 2009.

I certify that I have received a copy of and have reviewed the 2008-09 NCAA Manual, and understand that I must act in accordance with its rules and regulations. In particular, I understand that I must act in strict accordance with the policies and guidelines set forth by LMU, the conferences in which its athletics teams compete, as well as the rules and regulations outlined in NCAA Bylaw 13 as amended on August 5, 2004 involving the recruitment of prospective student-athletes. I also certify that I have received a copy of the Coaches Compliance Handbook, as revised to reflect the LMU student-athlete recruitment policies and procedures which were amended following the August 5, 2004 revision of NCAA Bylaw 13.

I certify that I understand that LMU expects all coaches, administrators, student-athletes, prospects, and individuals with athletics interests to obey University rules and regulations, and NCAA rules. I understand that my personal conduct and that of any program or individual under my direction significanly reflects upon the University and the athletics program. Involvement in or conduct that is determined to be contrary to the rules and guidelines set forth by LMU, the conferences in which its athletics teams compete, or the NCAA may result in NCAA Enforcement action and disciplinary action against me.
Printed Name:_______________________________________________________ Date:____________________________

Signature:____________________________________________________________________________________________

 

Forms and Information Required For Completion And On File With Associate Director of Athletics / Compliance

TELEPHONE LOG/CONTACTS/EVALUATION RECORING

    • All logs, contacts, and evaluations are required to be recorded in the Scoutware Software
    • Access to Scoutware for each sports program is granted by and paid for by the Athletics Department
    • Coaches are required to be officially certified annually via NCAA Coaches Recruiting Exam and receive a software educational session prior to engaging in recruitment activities
    • Usernames and secure passwords will be issued to each coach that is certified to recruit
    • Coaches are responsible for communicating directly with Scoutware to design their sites and secure passwords for operation
    • Scoutware is required to be updated at all times by all coaches designated and eligible to recruit
    • The Compliance Office will review phone records and logs on a monthly basis
    • Periodically throughout each academic year, the Compliance Office will make appointments with coaches and spot-check progress
    • Paper forms are included for personal use, but are not required to be submitted to the Compliance Office.

NEW STUDENT-ATHLETE INFORMATION REQUEST FORM (For all Prospects & Transfers)

        Required Before... 
            • A prospect makes an official campus visit, signs a National Letter of Intent, or becomes a walk-on
         • A formal request may be made on the status of a prospect from the NCAA Eligibility Center; a report on the status of all prospects in the NCAA Eligibility Center database will be available upon request (allow 24 hour response)
         • A Grant-in-Aid offer may be made to a prospect
         • An evaluation may be made on a prospect who wishes to transfer to LMU

RECRUITING / DEAD PERIOD CALENDARS

        • Recruiting calendars are provided men's and women's basketball, volleyball, baseball, softball, men's and women's cross country and outdoor track
        • Dead period calendars are provided for all other sports



 

 

LOYOLA MARYMOUNT UNIVERSITY
Intercollegiate Athletics - Compliance Program
2009-2010

GRADUATION RATES / BANNED SUBSTANCES / INITIAL ELIGIBILITY STANDARDS

Documents provided to prospects during the recruiting process & before signing National Letter of Intent or Athletic Grant-in-Aid Agreement

NCAA REPORTS

NOTE: NCAA Bylaw 13.3.1 requires that Graduation Rates and Academic Progress Reports be provided to every prospect and/or their parents that coaches are recruiting. These reports must be provided to the prospect as soon as possible following the first arranged meeting between the prospect and the coach. A copy of the most recent reports are included in this handbook.

        • Sent by most coaches to all prospects the summer prior to their senior year of high school.
        • Sent by Compliance Office to prospect and prospect's parents when offered an Official Visit, Athletic Grant-in-Aid, and/or National Letter of Intent.

NCAA LIST OF BANNED SUBSTANCES

NOTE: NCAA Bylaw 13.3.2 requires that a List of Banned Substances and Nutritional Supplements be provided to every prospect and/or their parents that coaches are recruiting. This report must be provided to the prospect as soon as possible following the first arranged meeting between the prospect and the coach, but in no case later than July 1 prior to intitial full-time enrollment. A copy of the most recent Banned Substances List is included in this handbook.

       • Sent by most coaches to all recruits after September 1 entering their junior year of high school.
       • Sent by Compliance Office to prospect and prospect's parents when offered an Official Visit, Athletic Grant-in-Aid, and/or National Letter of Intent.

NCAA INITIAL ELIGIBILITY STANDARDS

NOTE: NCAA Bylaw 13.3.3 requires that Initial Eligibility Standards be provided to every prospect and/or their parents that coaches are recruiting. This report must be provided to the prospect as soon as possible following the first arranged meeting between the prospect and the coach, but in no case later than the day prior to a prospect signing a National Letter of Intent. A copy of the most recent Initial Eligibility Standards are included in this handbook.

       • Sent by most coaches to all recruits after September 1 entering their junior year of high school.
       • Sent by Compliance Office to prospect and prospect's parents when offered an Official Visit, Athletic Grant-in-Aid, and/or National Letter of Intent.

INITIAL ELIGIBILITY TIPS & IMPORTANT FACTS ABOUT NCAA ELIGIBILITY

       • Given by coach to prospects to guide them through all the steps required for entering the Eligibility Center for establishing initial eligibility.

NCAA INITIAL ELIGIBILITY TRANSCRIPT EVALUATIONS

       • Coach provides high school prospect's transcript to Compliance Office for evaluation. 
       • The form in this section is provided to offer assistance in evaluating the PSA's academic performance as well as to determine whether further recruitment should continue.

 

 

LOYOLA MARYMOUNT UNIVERSITY
Intercollegiate Athletics - Compliance Program
2009-10

OFFICIAL & UNOFFICIAL VISITS

Explanation of Documentation and Forms Required For Official and Unofficial Visits

OFFICIAL VISIT CHECKLIST / VISIT PACKET
When a coach identifies a prospect and wishes to offer an official visit, the coach should contact the LMU Compliance Office for an Official Visit Packet. The packet will include:

        • Official Visit Checklist - Should be used to guide coaches through process from A-Z.
        • Pre-Approval Summary Form
        • Official Visit Itinerary • Student-Host Entertainment Statement
        • Prospect Declaration Form • Post-Visit Summary Form

OFFICIAL VISIT PRE-APPROVAL FORM

        • Completed by head coach; presented to Compliance Office 7 days prior to visit
        • Initial approval requires academic documentation (explanation below) and NCAA Eligibility Center registration before Official Visit Letter will be generated for mailing/faxing to prospect
        • All Official Visit documentation will be recorded in the Scoutware and NCAA CAi Software by the Coaching Staff and the Compliance Office.

            (The following must be attached to the OFFICIAL VISIT REQUEST FORM prior to visit)

                TEST SCORE 
                   -SAT or ACT score required by LMU 
                   -Must have been taken on a National Testing Date under National Testing Conditions 
                   -Score must be presented in writing through an official high school or testing agency document but does not have to be received directly from the testing agency. Compliance Office may also accept automated score verified through the testing agency.

                TRANSCRIPT 
                   -May be an unofficial photocopy of the official document

                REGISTRATION WITH NCAA ELIGIBILITY CENTER 
                   -Coaches must supply Compliance Office with prospect's social security number or NCAA Eligibility Center ID number to verify required registration status

                Additional Requirements

                JUNIOR COLLEGE TRANSFERS 
                   -JC prospects who are in their 1st year of JC attendance must be certified as a "qualifier" by the NCAA Eligibility Center. A non-qualifier CANNOT be recruited until the beginning of his/her 2nd year at the JC 
                   -JC prospects in the 2nd year or more of attendance at the JC do not require NCAA Eligibility Center academic certification, but require amateur certification 
                   -Must present a transcript from the JC for verification of attendance for at least 1 year and for purposes of evaluating academic performance

                FOUR-YEAR TRANSFERS 
                   -Must have letter of release from former institution granting permission to recruit the student-athlete

OFFICIAL VISIT INVITATION - LETTER          

    • Welcome letter and travel itinerary is required to be sent/faxed by coach and received by prospect prior to visit
    • Coaches must use letter provided by the Compliance Office - example is in this section
    • A photocopy of the invitation letter will be provided to coach

STUDENT-HOST ENTERTAINMENT STATEMENT

    • All student-hosts must meet NCAA Eligibility requirements, be trained, and certified prior to functioning as a student-host
    • Student-hosts form must be signed by student-host at conclusion of visit
    • Original must be turned in to Compliance Office immediately following visit
    • A photocopy must be presented to Associate Athletic Director/Business & Finance prior to reimbursement of costs for visit
    • Student-hosts are required to submit receipts for entertainment money spent on all Official Visits to the Head Coach immediately following the visit

PROSPECT DECLARATION FORM

    • All prospective student-athletes visiting LMU on an official visit must sign this form acknowledging the events of his/her visit.
    • Form must be signed prior to conclusion of visit by prospect and coach responsible for visit.
    • Original must be turned in to Compliance Office immediately following visit

OFFICIAL VISIT POST-VISIT SUMMARY

    • Form must be completed by head coach
    • Original must be turned in to Compliance Office immediately following visit
    • A photocopy must be presented to Associate Athletic Director/Business & Finance prior to reimbursement of costs for visit

UNOFFICIAL VISIT LOG

    • Required to be tracked by head coach and input into the Scoutware Software.
    • Paper form is included for use by coach and is not required to be submitted to the Compliance Office.

 

 

LOYOLA MARYMOUNT UNIVERSITY
Intercollegiate Athletics - Compliance Program
2009-10

SPECIAL CONTACT / EVALUATION CALENDARS

Required For Selected Sports (Men's and Women's Basketball, Women's Volleyball, Baseball, Softball, and Cross Country/Outdoor Track)

 

MEN'S BASKETBALL

    • Refer to recruiting calendar included in this section
    • Submit contact/evaluation logs on first working day of month following contact or evaluation periods

WOMEN'S BASKETBALL

    • Refer to recruiting calendar included in this section
    • Submit contact/evaluation logs on first working day of month following contact or evaluation periods

WOMEN'S VOLLEYBALL

    • Refer to recruiting calendar included in this section
    • Submit contact/evaluation logs on first working day of month following contact or evaluation periods

BASEBALL

    • Refer to recruiting calendar included in this section
    • Submit contact/evaluation logs on first working day of month following contact or evaluation periods

SOFTBALL

    • Refer to recruiting calendar included in this section
    • Submit contact/evaluation logs on first working day of month following contact or evaluation periods

CROSS COUNTRY / OUTDOOR TRACK

    • Refer to recruiting calendar included in this section
    • Submit contact/evaluation logs on first working day of month following contact or evaluation periods

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