On Campus

Academic Support

Student-Athlete Services is located in the Academic Development Center, which is housed in Gersten Pavilion, providing academic support for the 400+ student-athletes in 22 sports. The Academic Development Center includes a study area, desktop computers for student-athlete use, and offices for the Student-Athlete Services staff. The Assistant Athletics Director for Academic Performance, Academic Coordinator, Graduate Assistant, and volunteers compose the Student-Athlete Services staff to provide a variety of academic support services, including:

- Academic Monitoring

- Study Skills Workshops (in conjunction with the ARC)

- Study Hall Tracking

- Academic Advising/Registration

- Academic Tracking/Eligibility

- Tutorial Referral/Guidance

- Textbook Support

- Progress Reports

- Athletic Hold Maintenance

- Class Attendance Checks

- Academic Plan/Contract

- Travel Support

- Award and Post Graduate Scholarship Information

- Leadership and Mentoring Opportunities

- Life Skills Training and Developmental Workshops/Speakers

- Collaboration within the Campus Community


In addition, the LMU Academic Resource Center (ARC), located in Daum Hall, offers a wide variety of free services that give all LMU students the opportunity to network with peers, faculty, and staff in relaxed and friendly environment. Their services include: tutoring, workshops, and writing support.


Student-Athlete Responsibilities

The Athletics Department is committed to ensuring every student-athlete reaches their full potential in the classroom. Each student-athlete is expected to:

• Enroll in a minimum of 15 hours per semester. Any deviation from this policy must be approved by the Head Coach and the Student-Athlete Assistant Athletics Director for Academic Performance.

• Student-athletes must earn a minimum 2.0 GPA, pass at least 6 units each semester, and maintain a cumulative GPA of a 2.0 and above to remain NCAA eligible.

• Each student-athlete must meet satisfactory degree progress per NCAA rules. 

• First semester college student-athletes must enroll in the LIBA 144 class during the fall semester and attend a minimum of four hours of weekly study hall.

• Attend all classes and complete all academic assignments.

• Treat professors/instructors with respect.

• Consult with their Faculty Academic Advisor and Student-Athlete Support staff on all academic matters.

• Fulfill all requirements set forth by the Student-Athlete Support staff.

• Graduate in a timely manner upon completion of their athletic eligibility.

• Accept responsibility for understanding NCAA and LMU guidelines in maintaining academic eligibility.


All student-athletes are responsible for reading and responding to e-mails in a timely manner. Student-athletes are encouraged to use their Lion(LMUstudent)account; however, if a student-athlete chooses to use another e-mail account, it is their responsibility to check this account(s), they provide to the Athletics Department, Registrar, and their respective professor(s). Additionally, a student-athlete needs to inform the Athletics Department, Registrar, and their respective professor(s) if they change a contact e-mail address.


At-Risk Students

Any student-athlete who earns below a 2.5 GPA in a given semester or enters LMU with a GPA below 3.0 and/or sub 1000 SAT score will be deemed "at risk" and will receive the necessary support to succeed academically at LMU.


Detailed Academic Support Services

Academic Monitoring 

Academic Monitoring is available to all student-athletes on a regular basis. The Student-Athlete Services staff will meet weekly with "at risk" student-athletes to help with time management, academic progress and planning, goal setting, and study skills and techniques. Student-Athletes who are required to attend weekly meetings will be notified at the beginning of each semester by the Student-Athlete Services staff about scheduling a weekly appointment. A weekly report will be available for coaches to view, on the studyhalltracker system, informing them of their student-athletes academic progress. The following student-athletes are subject to weekly academic monitoring meetings:

• All "at-risk" incoming or returning student-athletes.

• All student-athletes who receive below their specific team's minimum GPA standard in the previous semester.

• Any student-athlete who, either the Student-Athlete Services staff or coach of the particular athlete, believes, needs the support of weekly monitoring meetings. meetings.

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Study Hall Tracking 

All "at risk" and first semester student-athletes will be subject to attend a minimum of 4 hours of study hall per week in a given semester.  Each head coach can choose to set a higher team requirement, depending on their philosophy. 

Study Hall monitoring begins weekly each Sunday evening and ends the following Friday. A weekly attendance report will be available for coaches to view on the studyhalltracker system. During the fall semester, daytime study hall sessions are held in the Academic Development Center; evening sessions are located in both the ADC and/or Founders Room of Gersten Pavilion. During the spring semester all study hall sessions will be held in the Academic Development Center. A study hall monitor (Student-Athlete Services staff or a hired monitor) will sign in and out any student-athlete who attends study hall.

Student-Athletes who are required to attend weekly study hall will be notified at the beginning of each semester by the Student-Athlete Services staff about their weekly requirement, study hall rules, and times/locations of study hall sessions. During the fall semester, first-time college students (non-transfers) will have a structured study hall where they can only attend evening study hall sessions in a classroom setting with tutors readily available.

The following student-athletes are subject to weekly study hall requirements:

• All "At-risk" incoming or returning student-athletes.

• All student-athletes who receive below their specific team's minimum GPA standard in the previous semester.

• Any student-athlete who, either the Student-Athlete Services staff or coach of the particular athlete, believes, needs the support of weekly monitoring meetings.

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Academic Advising/Registration

The Student-Athlete Services staff serves as secondary advisors to all student-athletes; they are available before registration and throughout the year for individual advising appointments to help with academic progress and course selection questions. All student-athletes are encouraged to meet at least once a semester with their faculty advisor to discuss their academic standing. Some majors/programs require students to meet with an advisor before they are able to register. It is very important for student-athletes to adhere to this policy which will allow them to take advantage of advanced registration privileges.  

The Student-Athlete Services staff conducts team meetings prior to Registration to provide a checklist for student-athletes with important reminders to help when registering for classes. These meetings are mandatory; if a student-athlete misses this meeting they may lose their advanced registration status. Each semester, the checklist is revised with correct dates and procedures to make sure that registration runs smoothly for student-athletes.

Advance registration for student-athletes occurs the weekend before returning LMU seniors register for classes. All eligible student-athletes are allowed to start the registration process during this time. The following student-athletes are deemed eligible for advance registration privileges:

• Maintain good academic standing as determined by the University Registrar.

• Satisfy all NCAA and LMU academic eligibility rules.

• Maintain satisfactory membership on one of the LMU Varsity Athletics teams.

• Attend the Student-Athlete Services registration information meeting.

• Meet with their Faculty Academic Advisor to discuss their registration.

• In good financial standing with the University.

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Support at Freshman Orientation

Provide pertinent academic information and support to the Faculty Academic Advisors who meet with all incoming freshman student-athletes. Information includes: Practice schedules, required semester unit load, writing (class) tutoring support, enrolling in the LIBA 144 class, and additional material that affects their status as an eligible student-athlete.

The Student-Athlete Services Staff works in conjunction with various Dean's offices to register any new (first year or transfer) student-athletes who cannot attend Orientation. Throughout the summer, the Student-Athlete Services staff reviews each new student's schedule to make sure they are taking the correct courses and that there are no conflicts with either practice or travel schedules.

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Academic Tracking/Eligibility

The Assistant Athletics Director for Academic Performance works with the Registrar's Office to compile end of the semester academic reports on the academic status of individual student-athletes and teams. At the beginning and ending of the fall semester and at the end of the spring semester the Assistant Athletics Director for Academic Performance will provide an academic tracking worksheet for coaches, to let him/her know of the academic progress of their student-athletes at that point.

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Tutorial Referral and Guidance

Tutors are available to all student-athletes through the Academic Resource Center (ARC). The Student-Athlete Services staff can provide assistance in directing students to the ARC. In addition, Student-Athlete Services provides tutoring sessions during evening study hall hours, for certain core and/or lower division major classes in subjects which a large number of student-athletes are enrolled.

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Textbook Support

Every student-athlete is expected to have all required textbooks prior to the start of classes.  If a student-athlete receives athletic aid that covers 100% of tuition, fees, housing, and food expenses they are eligible for, but not guaranteed, to receive textbooks as part of their scholarship.  The proper protocol for eligible student-athletes to receive textbook(s) is as follows:

• See the Academic Advisor to pick up his/her Athletic Book Order form, book list, and/or textbook(s) pulled from the Athletics Department "Book Bank".

• If textbooks are not available through the "Book Bank", the student-athlete must pick-up their remaining textbooks from the Follett Bookstore on campus.

• A student-athlete who purchases a required textbook on their own, and receives aid to pay for textbooks, can turn in any receipts to the Academic Advisor for approval and processing.

• Student-athletes must return all textbooks at the end of the semester to the Academic Advisor.  If a textbook is not returned, the student-athlete will be billed the cost of the textbook which will force a controllers hold to be placed on their student account.  In addition, per NCAA rules, the student-athlete will be deemed ineligible for practice and competition until the textbook(s) are returned and/or student account is paid in full.

• No student-athlete is allowed to obtain cash for any returned textbook(s).

• All course changes that require a request for new textbooks must include the return of the textbooks from the old course before the new request is processed.

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Progress Reports

Periodically throughout the semester, the Student-Athlete Services staff will request progress report information from professors of "at-risk" student-athletes. This gathered information will be used to help give guidance to "at-risk" student-athletes on their academic performance/status in each of their classes.  Any student-athlete who receives a Mid-Term Deficiency (grade of C- and below half-way through the semester), on the Registrar's reporting system, will automatically have an academic progress request sent to that specific professor.  

 

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Athletic Hold Maintenance

An Athletic Hold will be placed on every coded (eligible) student-athlete's account each semester to prevent them from withdrawing from a class without prior permission given by either the Assistant Athletics Director for Academic Performance or Academic Coordinator. Per NCAA rules, a student-athlete must be enrolled full-time (at least 12 units) to be deemed eligible for competition. A student-athlete must fill out the proper paperwork with the Assistant Athletics Director for Academic Performance or the Academic Coordinator to withdraw from a class.

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Class Attendance Checks

Class attendance is required; if a student-athlete is suspected of having an issue with attending class regularly, a member of the Student-Athlete Services staff will be in contact with each professor of the specific student-athlete. A staff member will contact the professor periodically throughout the semester, to make sure that the student-athlete is attending class. This information will then be passed along to the coaching staff of the specific student-athlete. It is the responsibility of the coach to enforce if a student-athlete does not attend class.

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Academic Plan/Contract

If a student-athlete is performing poorly in class or not attending class, a member of the Student-Athlete Services staff, will set up a meeting with the coach and student-athlete to create a plan that will allow for academic success by the student-athlete. The plan will be put into a contract that the student-athlete, coach, Student-Athlete Services staff member, and other athletic administrator (if necessary) will be asked to sign.

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Travel Support

At the beginning of each semester, the Executive Vice President/Provost conveys, in a letter/email to all faculty members, the University's support for NCAA competition and the potential of missed class time by student-athletes. The Assistant Athletics Director for Academic Performance or Academic Coordinator provides each student-athlete with a separate letter, at the beginning of each semester, for them to distribute to their professors about competition dates that might cause them to miss class. It is the responsibility of each student-athlete to give their professors this letter, at the beginning of the semester; in addition, during the semester, they must inform a professor, at least one week prior, when they will miss class due to competition, and also make arrangements to turn in any assignments or schedule make-up exams with the professor. The Student-Athlete Services staff is available to proctor exams, if necessary, on the road or on-campus, and will work with a professor to facilitate any such requests. If there is an issue with missed class time, the student-athlete must contact the Assistant Athletics Director for Academic Performance or Academic Coordinator IMMEDIATELY, so as to resolve any problems with missing a class. Lap-top computers are available for all student-athletes to use on official competition travel dates. To request a computer, a student-athlete must fill out the proper paperwork with a member of the Student-Athlete Services staff.

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Award and Post Graduate Scholarship Information

The Student-Athlete Services staff encourages all student-athletes to apply for any award or scholarship that recognizes academic and leadership achievements. The staff will work with and promote these opportunities to any eligible student-athletes. Each spring, Student-Athlete Services hosts the annual academic awards luncheon, honoring all student-athletes with a cumulative GPA over a 3.0. Throughout the year the Student-Athlete Services staff updates Honor Roll Recognition Boards and recognition plaques that are displayed in both the Academic Development Center and Athletics Department Offices. In addition the Student-Athlete Services staff collaborates with the Assistant Athletics Director for Marketing to recognize all student-athletes who achieve academic success at a public event or game.

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Detailed Student Development Support

Leadership and Mentoring

The Student-Athlete Services staff promotes leadership and mentoring opportunities on campus and within the Athletics Department. Student-athletes are encouraged to get involved with the Student-Athlete Advisory Council (SAAC) or Student-Athlete Mentoring Program. SAAC is an internal leadership organization that encourages student-athlete welfare and represents all student-athletes to administration. Student-Athlete Mentors (SAM's) provide support to incoming student-athletes (through the LIBA 144 class) in their transition from high school student to college student-athlete. In addition, SAM's serve as peer educators to the entire student-athlete population.

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Life Skills Training and Developmental Workshops/Speakers

Life Skills training and developmental workshops/speakers are organized throughout the year for the student-athlete population. Collaboration with other campus groups/organizations to bring various speakers/programs to campus is done regularly.

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Collaboration within the Campus Community

Keep open the lines of communication with the faculty to be an advocate for student-athletes. Collaborate with various academic and student affairs groups and committees that affect the welfare of the student-athletes. Encourage all student-athletes to be active and positive members of the LMU campus community. Work with Office of International Student Services in providing support to the International Student-Athletes.

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